Automate document cross-referencing

Opentext xECM offers functionality to cross-reference documents and initiate change workflows to control work in progress. This cross-referencing is mostly a manual process and stops at the document level, causing inefficiencies and incomplete updates of your as-built documentation. By integrating opentext xECM with Viewport, the QA process is sped up by automatic creation of cross-references.

Viewport continuously monitors the content of your documents and drawings, cross-referencing it against various data sources including maintenance systems. Viewport can pinpoint the exact location where document numbers and tag numbers are mentioned inside a document or drawing. The cross-references are easy to inspect and validate due to Viewport’s unique document viewer that can highlight tags and drawing references with a single click.

During maintenance, a lot of people need access to technical asset documentation. How do you inform your maintenance crew — a significant part of which usually is the temporary staff — without handing over editable source documentation, such as Excel and DWG files, and without requiring everyone having access to your opentext environment and other source systems?

Viewport converts any source file to PDF files, making it easy to distribute. The built-in viewer allows personnel and contractors to view any type of document from any of the connected systems, in a web browser on a laptop or mobile device. Authorize your maintenance crew to these smart and hyperlinked documents stored in xECM while preventing them from downloading source documents.

Benefits of using Viewport opentext xECM

  • Up-to-date information
  • Quality control
  • Navigation
  • Relatedness
  • Quality improvement

Up-to-date information

Always shows the latest information

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Quality control

Identifies and highlights incorrect or missing information

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Navigation

Simplifies navigation between documents and data using automatic intelligent hotspots

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Relatedness

Identifies tag-document links regardless of the file format or spelling, even from legacy scanned documents and drawings

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Quality improvement

Empower your organization to continuously improve the quality of operation-critical information in a cost-efficient manner

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Viewport software usage

Viewport opentext xECM success story

Opentext offers multiple solutions for asset information management with the xECM at its core. With seamless integration between opentext Extended ECM for engineering and opentext for plant maintenance, Viewport Operations delivers an additional edge for existing users.

Existing users will use opentext Extended ECM for Engineering Vault as they are used to. Viewport Operations adds extra capabilities, like showing which items are related based on the contents of each document, not on the metadata.

In large organizations searching and finding asset information and related content can be very time-consuming. Stakeholders and operational specialists spent too much time manually connecting to systems to locate relevant data.

Features

Web-based

Fully web-based, no browser plugins required

Support

Support for 140+ file formats, including AutoCAD and MicroStation

Connects

Connects to data historians using the Historian plugin. Watch historic trends and current values from OSIsoft PI, Wonderware Historian, etc. right inside opentext xECM

Clickable hotspots

Viewer with fully automated clickable hotspots to equipment information, drawings and documents

Recognition

Recognition of tag numbers, line numbers, drawing numbers and document numbers based on flexible patterns

Intelligent algorithms

Intelligent algorithms extract information from scanned documents and drawings

Support

Supports multiple tag/document/drawing numbering schemes, even within a single asset

Battle-tested

Stable and battle-tested in various industries

Request a demo

Let us show you first-hand what Viewport opentext xECM can do to optimize your process flow. Book a free demonstration today.